Getting Started with IPGP Research Collection Sandbox

Full documentation

To access the full Dataverse documentation, please check the Dataverse User Guide.

Base concepts: Dataverse Collections, Dataset, Files

• Dataverse Collection: container which aggregates several Datasets or other Dataverse Collections. The whole IPGP Research Collection Sandbox data repository is a Dataverse Collection on its own, named "IPGP Research Collection Sandbox".
• Dataset: coherent set of files (data and/or documents) described by some metadata, like the author's name, a description of the data set, the disciplinary field, the user license, etc. Metadata is always public, while access to files may be restricted.
• Files: the files that make up a Dataset. The interface allows to preview certain types of files like tabular data or images. Access to files can be public or restricted.

Create an account

An account is essential to be able to upload a Dataset, but it is not necessary to view and download published data.

You will need to have an ORCID identifier in order to create your account and to login to IPGP Research Collection Sandbox.

Starting from the main page of IPGP Research Collection Sandbox:

• Click on "Log in" at the top right;
• Click on the "ORCID" button and follow the instructions;
• After succesufully logging in to ORCID, you will be redirected back to IPGP Research Collection Sandbox, where you will be asked to confirm your account creation;
• Fill up the form:
  • Email: Use your institutional email, e.g.: name@ipgp.fr.
  • Affiliation: Specify your host institution, e.g.: Institut de physique du globe de Paris.
  • Position: Specify your position within your host institution, e.g.: Researcher, Seismology Team
• Activate your account by clicking on the verification link you will get by email.

Create a dataset

To be able to upload Files, you must create a Dataset. This Dataset can contain several files of different types.

To create a new Dataset:

• click on the "Add Data" button;
• click on "New Dataset";
• fill in the metadata using the form;
• save by clicking on "Save Dataset" (Files can be uploaded later);
• add additional metadata by clicking on "Edit Dataset --> Metadata" (see note 1 below);
• upload the Dataset Files by clicking on "Edit Dataset --> Files (upload)" (see note 2 below).

Notes:

1. When you create a new Dataset, you have to fill in a basic set of metadata fields. After saving your Dataset, you can click on "Edit Dataset --> Metadata" to add more metadata. Do not forget to add Geospatial Metadata if relevant to your Dataset!
2. If your Files are organised in a folder structure, you can upload a zip archive containing your Files organised: Dataverse will unzip the file and recreate the same folder structure.

Restrict file access

If you wish to restrict access to certain files (e.g., due to an embargo), you must do so before publishing the Dataset. For that, select the files whose access you want to restrict, then click on the "Edit" button on the upper right side of the file box, and select "Restrict". You will be prompted to add specfic license terms for the restricted files(s) and/or to give user the possibilty to request access to the file(s). For more information on restricted files, please refer to the official documentation.

Select a licence

If you want to change the licence:

• click on "Edit Dataset" at the top right of the dataset main page;
• click on "Terms";
• select a licence from the dropdown menu.

If you have a particular use case, you can specify your custom terms by selecting "Custom Dataset Terms" and filling up the "Terms of Use" field.

The choice of a licence applies only to Files within a Dataset. The Dataset metadata is always distributed by IPGP Research Collection Sandbox under the terms of the CC0 public domain dedication licence.

Publish a Dataset

To publish your Dataset, be sure that you're on the dataset main page, then click on "Publish Dataset" at the top right.

After saving or publishing a Dataset, you can still edit the metadata and associated files. This will create a new version of the Dataset (e.g., 1.1 or 2.0), and the old version will still be accessible.

Create a Dataverse Collection

Dataverse Collections allow to organize several Datasets belonging to the same research project, to the same team or to the same observatory.

The home page of IPGP Research Collection Sandbox is a Dataverse Collection on its own, named "IPGP". This is the main Dataverse Collection which contains all the other Dataverse Collections and Datasets.

A Dataset cannot be contained in several Dataverse Collections at the same time, but it can be referenced (Dataset Linking) in several Dataverse Collections.

Resources

• For any questions, please contact the support
• Dataverse User Guide
• National Plan for Open Science
• Guide to good practices on research data management (in French)
• List of the licences that can be legally used in France (in French)